LWRA Meeting Minutes – Sunday, August 30th, 2015
Present: Jan MacKillican, Mary Argue, Lexi Kindbom, Mel Porter, Alex Topitsch, Brett Shephard, Alan Coxwell, Ed Stevens (guest), Gord Weller (guest)
Absent: Kimberly Carson, Paul Clarke, Ehren McCracken
From Paul – Thanks to all for their work and support – easiest yet!
Loss of revenue: $280.00
Agreed to the following:
Keep games ahead of dinner – weather permitting
Keep catering and ask Cheryl to do it again
Fishing Derby – thanks to Sindy Preger for running. Ask Sindy to run again next year.
Move the band to a central position so that all can hear them and anything we say on the mics
Will charge 15 for adults and 5 for children (12 and under) next year. Mary to provide a target number we need to break even
Motion to increase prices to 15/5 by Alex, seconded by Mel
We need to better communicate the event next year in order to ensure break even attendance
Will offer pre-purchase on tickets through pay pal on line and at Jan and Mel’s cottages (in person)
Find and revise the activities needed to run picnic – Paul?
30 have paid as of today – 6 by pay pal
Agreed to target getting 50 paid members by spring – each of us to talk with our neighbours/ friends! The pamphlet we are handing out door to door may help if people visit the LWRA blog
A growing number of people attending events (picnic, races) are not members – need to discuss our policy on this next meeting
Pamphlets were ready from Alan – dispersed and directors will drop at all cottages on lake
Agreed to link our word press site to face book – Alex and Ed will execute this in conjunction with Alan
Alex to provide a communication strategy – end of September = due date. We will review at our next meeting (fall conference call – see meetings below)
George has agreed to install a power washer for boats if we provide support in the manner of getting a large sign ready that will compel people to use it. Mel will see if MNR has any suggested wording. Jan to get the sign completed for spring
Reviewed article on “Love your lake” program. Jan to follow up to try and get for next year
Logging around the Lakes:
Hastings County has agreed to create a bylaw to manage the distance from shore that logging can take place. Jan has agreed to be on the committee as has the Reeve, Sharon Carson. This activity will take place over the winter months.
We need to write Longyear Logging about the possibility of tree planting at Dark Lake (Jan). If we secure trees/ permission, Paul is willing to organize the planting
Minor Variance Request:
The variance request for a building lot in Green’s Bay was reviewed. Jan attended the meeting.
As a result of input from neighbours of the lot, Crowe Valley was asked and has been to visit the lot. Their input and results are pending.
The owner may be given a building permit without a permit for a septic and limited to an outhouse.
More to come
LWRA Bylaws and Directors:
Current bylaws state 15 directors. We would like to revise the bylaws. Jan/Kim find out what is needed to officially do that. Changes already discussed:
Motion to change this number to 11 by Alex, seconded by Mary
Add ability to execute electronic meetings and votes by the board during conference calls
Jan to send bylaws out for reading – all to send suggested changes. Jan/Kim will propose new draft for next meeting
Does our DNO insurance cover US citizens – Lexi and Mary to check – by end of September
Fire Protection on the Lake:
Alex and Gord Weller will check pump at the marina to make sure it still works
Lexi and Mary will follow up with Limerick Fire Fighters to see if what support could be available
Agreed to three in-person meetings to be held on Sundays of long weekends in May, July and September @ 10:00 am. We will continue to hold them at various cottages
Agreed to a fall conference call approximately mid October – on a Wednesday evening at 8:00 pm. This will ensure continuity and follow up continues as we leave our lake(s) for the summer.
Jan to create an Action Log of to do items agreed to! …..
Thanks for a great meeting!!